Application for employment at IH Digital

[SG] Office Manager | HR & IT | Singapore, Singapore

IH Digital is Asia's 360 Digital Marketing Agency with a strong presence in Southeast Asia and Greater China. Founded in 2006, we have more than 100 digital specialists who could cater to your digital needs.

 

Our core competencies are Consultancy and Research, Social Media Marketing, Search Marketing, Creative and Video Marketing, Digital Media Planning and Buying. We provide a strategic and synchronized 360 degree approach, focused on creating, distributing and amplifying meaningful and consistent content to a clearly-defined audience. 

 

IH Digital has a diverse team that embraces integrity, passion, teamwork and customer focus. A culture that celebrates our diversity and brings together thinkers from all over Asia.

 

For more information, please visit  http://www.ihdigital.com/showcase/



Job Responsibilities:

·        Provide office administrative and secretarial support to CEO & COO

·        Manage the day to day office tasks and act as the contact person for any administrative and maintenance office needs

·        Calendar management

·        Regional and overseas travel arrangements and accommodation

·        Organise and schedule internal/external meetings and company functions, booking of conference rooms and organize catering as required

·        Assist in processing claims, annual leave and medical leave

·        Requisition and maintenance of office suppliers and consumables

·        Update internal telephone list

·        Assist in incoming calls, answering queries and redirecting calls when necessary

·        Handle incoming and outgoing correspondences

·        Support in Company’s corporate matters i.e. legal requirements from ACRA, insurance coverage, trademark registration

·        Preparing necessary documents for AGM, EGM, board resolutions etc.

·        Management of premises access for new staff and leavers

·        Ensure smooth running of daily office operations by designing office policies, standards and procedures

·        Manage the portfolio of office leases to ensure renewal and/or relocation are completed according to schedule.

·        Ensure accuracy in the administration of monthly invoices, purchase orders and process accordingly

·        Fire/safety warden

·        Any other ad-hoc duties required

 

Job Requirements:

·        Degree or equivalent qualifications in any discipline

·        Minimum 5 years of relevant experience in similar capacity

·        Resourceful, analytical and ability to multi-task

·        Strong command in written and oral communication skills

·        Ability to prioritize tasks, time management and organizational skills

·        Good interpersonal skills to interact with all levels

·        Strong leadership or supervisory experience will be advantageous

·        Able to work independently and a team player at the same time